SAP PO authorisation training

To improve controls on expenditure, took part in short on-line SAP course with director about purchase order and invoicing approval.  This system was set up making good use of email notifications and should now allow the director to have a clearer audit trail of PO approval within SAP.

SAP training

Took a revision course on SAP.  The stand out feature when comparing one set up with another that I have worked with is the log on process: for one organisation, SAP had separate log on details to Windows, for the other, access to Windows gave access to SAP.  Think how much time is cost/saved each day against the potential security risk.

SAP ZJV Journals

Following on from a 'there has to be a better way of doing this....' discussion, I tracked down someone who could explain about ZJV journals.

SAP (as set up with current client in any case) has 3 main journal methods:

Manual
Best for short jounals

Complex posting Fast Entry jounals
Quicker than manual entry but data has to be pasted in a column at a time (max 20 rows per page) or put through a converter before pasting.

ZJV journals
With these, the data goes straight into a converter spreadsheet, a macro converts it to the correct format and the result is saved as a txt file.  This file is then sucked in by SAP.  Job done.  I fiddle for short journals but a step forward for long journals.